Supporting Operational Modernization and Acquisition Growth in the Aggregate Industry

Challenges

The client had invested in QuickBooks Enterprise but was not leveraging it effectively, and lacked the training, processes, and reporting infrastructure needed to support its growth.

• Fragmented systems: Inventory and asset tracking lived in Excel rather than QuickBooks; job costing lacked the structure to capture project-level profitability; and time tracking had no formal system, causing payroll inconsistencies and inaccurate labor allocation.
• Undertrained staff: Employees handling invoicing, payroll, and timesheets lacked proper training, causing recurring errors, inconsistent data entry, and rework.
• Weak reporting and planning: No standardized close process or GAAP-compliant statements, and no reliable budgets or forecasts — making it difficult to assess performance, secure financing, or present credible financials to outside parties.
• Tax compliance gaps: The client operated across multiple states without a coordinated compliance framework; prior-year returns required amendment, and available federal and state R&D tax credits were going unclaimed.
• Acquisition readiness: When a strategic acquisition opportunity arose, the client lacked the clean records, GAAP-compliant reporting, and transaction-ready documentation to confidently execute and integrate the deal.

Our Solutions

• Accounting System Modernization: We assessed the client’s QuickBooks Enterprise environment and implemented a remediation plan: migrated inventory and asset tracking into QuickBooks, built a job costing framework capturing project, overhead, and lot-level costs, deployed TSheets (now QuickBooks Time) for accurate labor cost allocation, and restructured processes to support scalable growth.
• Staff Training and Standardization: We trained staff on invoicing, payroll, and timesheet processes, and established written procedures and standard workflows to reduce errors and improve consistency.
• Tax Compliance and Credit Recovery: We filed amended returns to resolve prior-year issues, established a multi-state compliance program, identified and secured more than $250,000 in previously unclaimed R&D tax credits, and implemented ongoing tax planning to avoid year-end surprises.
• Financial Reporting and Planning: We implemented biannual GAAP-compliant reporting with a standardized close process, built analytics dashboards spanning job costs, TSheets data, customers, and divisions, and developed annual budgets and rolling forecasts.
• Acquisition Advisory and Integration: We performed financial due diligence and valuation analysis within a complex purchase agreement structure, coordinated documentation to satisfy transaction and lender requirements, and guided post- close integration, including consolidated GAAP-compliant reporting for the combined entity.